Sending LFX Meeting Invites

Learn about LFX LFX Project Control Center [BETA]
1

While the Zoom join URLs are personalized per registrant/user, am I correct in that the “Join via audio” is the same for all?

While registration is certainly preferred, if audio is indeed the same for all, this could make for a good back-up option for a frustrated committee member who is having trouble remembering their LFID log-in information at the start time of a meeting. So I actually like this as a true back-up option.

Have I unlocked a cheat code? (L, L , R, R, Up, Down, B, A) :slight_smile:

1 Like
2

That is correct - I don’t see a meeting passcode required for dialing in and comparing two different invites the dialin instructions are identical.

That is a good backup option - thanks for sharing @Brett_Preston !

3

Great point @Brett_Preston thanks for sharing! Let us know how this works in your communities :slight_smile:

4

Below is the verbiage I’ve used for one of my upcoming meetings. Open to suggestions for updated vernacular (e.g. if I shouldn’t be referring to “LFID”) –

Ways to join meeting:

  1. Join from PC, Mac, iPad, or Android
  • Option A: Use the Personalized Join URL sent to your email calendar
  • Option B: Join the meeting using your LFID at [shared public zoom invite link]
  1. Join via audio

One tap mobile: US: +12532158782 9247781xxxx# or +13462487799 9247781xxxx

Or dial: US: +1 253 215 xxxx or +1 346 248 xxxx or +1 669 900 xxxx or +1 301 715 xxxx or +1 312 626 xxxx or +1 646 374 xxxx or 877 369 xxxx (Toll Free) or 855 880 xxxx (Toll Free) Canada: +1 647 374 xxxx or +1 647 558 xxxx or +1 778 907 xxxx or +1 204 272 xxxx or +1 438 809 xxxx or +1 587 328 xxxx or 855 703 xxxx (Toll Free)

Meeting ID: 93110xxxxxx

International numbers:
[zoom link_insert]

2 Likes
5

Updated template, based on initial experience. Will continue to refine, but sharing should anyone wish to leverage:

Included in the Groups.io calendar items >>

Ways to join meeting:

  1. Join from PC, Mac, iPad, or Android
  • Option A (Preferred): Use the Personalized Join URL sent to your email calendar from meetings@lfx.linuxfoundation.org. Note: Those with Outlook should download the ics file provided within the personalized invite.
  • Option B: If you are unable to locate the email above, sign in with your LFID (less than 2 minutes) at LFX Meetings for a new calendar/meeting invite
  1. Join via audio

One tap mobile:
US: +12532158782 9247781xxxx# or +1346248xxxx 9247781xxxx

Or dial:
US: +1 253 215 xxxx or +1 346 248 xxxx or +1 669 900 xxxx or +1 301 715 xxxx or +1 312 626 xxxx or +1 646 374 xxxx or 877 369 xxxx (Toll Free) or 855 880 xxxxx (Toll Free)
Canada: +1 647 374 xxxx or +1 647 558 xxxx or +1 778 907 xxxx or +1 204 272 xxxx or +1 438 809 xxxx or +1 587 328 xxxx or 855 703 xxxx (Toll Free)

Meeting ID: 9192535xxxx

International numbers: zoom link

If you run into any issues, email xxxx@linuxfoundation.org

Thank you

4 Likes
6

That’s awesome @Brett_Preston - good verbiage to have shared from any public meeting.

@Henry_Quaye it would be great for LFX to generate that automatically.

2 Likes
7

This is great! Thank you for the template @Brett_Preston!

@PMO check out the join meetings template @Brett_Preston put together, I think joining via audio is a great option for users who may push back on joining meetings using an LFID.

@John_Mertic This could be a good idea. It may be good to see this messaging during the registration email sent out to invited participants? But do you have any other thoughts?

I’m thinking about users that may want to join a projects’s public meeting via link and have not received any email yet. As a project administrator where would community members not sent an invite find a meetings public join link? It may be a good idea to include this messaging there as well.

1 Like
8

Thanks @Brett_Preston ! I’m using your template.

2 Likes
9

I think you are meaning that there would be a way to determine if the meeting invite has been sent, and also a way an administrator could get a user’s unique Zoom URL so they could send it to them via another method ( like Slack or text ) in the event that a user needs to join quickly. Is that accurate or am I misunderstanding your comment?